Tag Archives: School fee payment software

Boost School Fee Collection by School Tuition Software of Edutrak

Its really a puzzling task of collecting private school tuition fees. To collect fees doesn’t have to be a laborious task for registrars and administrative staff; it surely can be an easy process that guarantees payments are accurate, timely, and secure. This could be possible because of School Tuition Software by Edutrak.

Periodic School tuition fee payment is a troublesome and a bother most parents/students/stakeholders face. Going all the way to school to get it done is certainly a pain. There is always the fear of missing out or exceptional target. Students or parents need to say long in queues booming cash when they use the traditional way of fee payments.

Schools, Colleges also face a huge burdens of manual collection, the risks and efforts related during the course of transference, and the deposit of cash to the banks.

Improve School fee collections and minimize unsettled payments!

Thus, Edutrak School/tuition fee collection software is planned to resolve the forth mentioned gaps;

It is an advanced payment solution is designed to, it offers an easy way to collect tuition fees for school and colleges/universities and, Provide parents and students a wide range of payment options, safeguarding the payment of the fees timely, proficiently and appropriately.

Partner Edutrak for a modern, online registration and admission solution with integrated fee collection. Student registration software that collects fees online needs to have proven long time safety, security, and consistency.

It all starts with selecting the right School fee software for a specific school or district needs. A School fee solution should offer a set of services and tools to support the collection and reporting of all fees owed by each student at the time of form submission. Schools and districts should be able to collect both mandatory fees and optional goods/services fees that are paid by families to the district or a particular school, department, or organization.

Check out these tips on assembling payments more professionally.

Communicate, communicate, communicate.

Not only do you need to keep the lines of message open between the business office and families, but you also need to make sure all teams are on the same page – that includes the head of school, finance officers, coaches, and the board. Publish due dates on your school website, newsletter, email letters, etc. Send reminders prior to the payment due dates and notices if payments are late but overall be open to working with families that generally reach out to you for help.

Set clear policies for fee collection and then make sure you apply them. Have a clear, powerfully written school policy. Your policy should be readily accessible, so include it in your tuition contract, post it in the school office, and make it easy to find on your school website. Publish your actual due date and try to avoid broadcasting any grace periods (that encourages lawbreaking). Start your payment plans in advance to start your school year and try to make sure School fee plans end at least one month before the sessions end to ensure you can reach out to any late payers before irregular them to seasonal break. Edutrak School Tuition Software allows you to manage all these activities well in time.

Make Fee collection easy and secure.

One way you can be sure your families will not make tuition pay on time is by not giving them enough options to pay. Offer due dates that put up payroll dates. In addition to elasticity, a third party can also offer an extra layer of safety so your school reduces the risk of fissures and cyber theft.

The education your school provides is valuable, so don’t be shy to remind families that what you do is worth to some degree. Announcement, clear policies, and flexible and secure payment methods will make School tuition fee collection easier and will free up time for you to focus on what’s important – educating students.

EduTrak Software brings you a state-of-the-art School tuition fee management system that is fully integrated with PowerSchool! Parents can now see both their tuition balance and past and future payments in the same place they go to see grades and other key student information. Our innovative billing and contract management features are the ideal way to manage your school’s tuition payments. Administrators, staff, and parents have access to the info they need and can be ready for any disclosures life throw their way.

Benefits of Edutrak School Tuition Fee Collection Services

1. Benefit to the Payee (School / District Schools )

  • It helps to use more operative, identical, low-cost group and better report solutions.
  • Very much eases a huge burden of manual collection and the risks linked with it.
  • Eases back-office liability like cash collection, receipt printing, cash counting settlement & preparing reports.
  • Save a large amount of operative and administrative cost
  • System satisfy service delicate customers
  • Speed up payment collection time with ease and quick

2. Benefit To Payers (Students/parents/

  • Removes the embarrassments and discomfort parents, guardians and students face when paying tuition fees
  • Saves time because you can access anywhere anytime,
  • Because of security it minimizes the risk of loss of money
  • Latest innovation, Modern and safer process of making payments
  • Variety of payment alternatives – Internet, Mobile, POS, cards
  • Pay anytime, anywhere
  • Option for last-minutes payment
  • No need to remember due date and amount in case of SO and Direct Debits.

Given this year’s stimulating conditions, some families may be undergoing financial hardship and some schools and districts may still be seminal their ability to offset students’ exam fees. Because of this, your school might be reassessing how and when to collect exam fees. Interactive your school’s fee collection policies for this year with students and parents early will be important—mainly if your school’s policy is changing this year. No annoyances, no follow-up calls, and no tracking down missing payments. Edutrak School Fee Collection software module which offers a wide range of purposes and gives high priority to schools during the crazy admission periods or other times. It has several powerful and out-of-the-box features that empower administrators to increase students’ fee collections and minimize outstanding payments from students. If you are struggling to find the best School Fee Payment Software you can contact edutrak staff to show you a live demo to ease your School Fee Software understanding.

Are you facing difficulty in Managing School Nutrition Programs for your school District?

No Worries! EduTrak Makes it Possible to Manage School Nutrition Programs on Every Campus from One Location. Edutrak works on these fundamentals and take care of your all worries. We have multiple solutions for your school including School nutrition management, Tuition, Food Service, Athletic Registration, ePayTrak, ePayTix, Child Care, Credit Card Processing.

EDUTRAK Software company has offices in Bloomington, Minnesota and Boulder, Colorado. EduTrak Software is a subsidiary of Advanced Payment Technologies. Our experienced team brings more than a decade of expertise to development and delivery of ecommerce and payment software solutions, SCHOOL CAFETERIA MANAGEMENT SOFTWARE, to schools, K-12 Schools, Districts Schools and many organizations across the Minnesota state and country.

Keeping food and nutrition operations running smoothly is a challenge faced by every school district, charter school, college, and university, as well as many other nonprofit entities. Edutrak Softwares automates and remodels school nutrition programs to provide cost savings, reduce workload, and increase satisfaction among staff, students, and parents.

Simplify – We make application so simple that filling out forms for parents intuitive and easy, all in one simple to use interface. Schools can manage all activities very easily as the software workflow is very easy and step forward.

Consolidate –School business officials can now track all of their payments in one location by account code, department code and a variety of custom identifiers.

Secure –Everything we do is driven from a passion to secure your data and your payments.

As Covid -19 has changed way of school working and common life. Most of the schools are closed and facing revenue loss. After the lockdown the meal counts are none or very less which makes revenue loss. School Nutrition departments are facing difficult financial and operational decisions complicated by uncertainty over Corona crisis.  Fewer meals naturally mean less product needs to be purchased, so food procurement expenses are down, but labor costs have not fallen nearly as fast, since many programs, out of contractual necessity or just basic decency, have continued to pay workers, most of whom are not putting in the same hours as before.

If and when students finally return to school, few expect the days of crowded lunchrooms to resume, which means formulating and implementing alternatives ranging from scattered points of service to all meals being served in the classroom, similar to how breakfast in the classroom programs operate. Some of this may require more labor than before as self-service will probably be almost totally eliminated, and perhaps infrastructure changes and investment in new equipment such as mobile carts as well. Plus, some menus may have to be reworked, especially if there are ongoing spot shortages in key product categories.

Reduce costs – Easily track key metrics to identify inefficiencies and lower the cost of doing business.

Schools need to set up a School nutrition management service system where students can go through a modified service line and make selections; this may allow you to expand offerings a bit, but options will still be limited due to a reduced footprint for service, and to support this system you will likely need to purchase hot/cold hold service equipment. Ideally, students will be able to come to the cafe to make meal selections this should allow you to maintain standard service levels an expanded array of meal choices so long as the supply chain is strong.

Speed up your lines – Our Point of Sale systems are smartly designed to quickly guide cashiers through each transaction and keep your serving lines moving.

We are passionate about our role in school nutrition management and we always strive to  to make it easier for you and your school to manage your busy operation successfully. Our complete system is an integrated, cloud-based solution designed to fit your needs. K-12 School Nutrition &  Online Payments Solutions |

Edutrak School nutrition management solution always strive to keep up with cafeteria lunch lines:

You will never waste time at the Point-of-Sale (POS), causing slow lunch lines and increasing labor costs.

  • Easy integration with other systems, saving extra work, and data entry errors.
  • Your Staff will never be overburden and they will be doing only assigned duties. So no force to employees to assume too many different roles and responsibilities.
  • The security is too tight, encrypted data.
  • Parents feel comfortable,  never forcing them to jump through hoops to make sure their children are well-fed.
  • Software is so advance and easy and fast  processes with minimal input and loops.
  • Schools can work from multiple computers and different user can play different roles.
  • Target your primary focus—efficiently feeding your students with quality, nutritious meals that enhance their learning.
  • Friendly, proactive, available support is critical to the success of implementing and maintaining the accurate software solutions. 

Edutak school nutrition management  Software are capable for the ability to adapt and remain compliant to changes and updates to local, State, and Federal laws, policies, and regulations for K-12 food service operations.  We offers fully-integrated modules in an online suite. Desired modules include Point of Sale, Menu Planning & Nutritional Analysis, Ordering Management, Inventory, and Meal Accountability & Reporting.

School nutrition management Software Can support POS functionality at all school site locations, central office, and warehouse facility simultaneously. Software can function and retain data without internet connection and  capable of automatically syncing.

Software can support multiple serving lines within each site and remote serving lines if applicable and upload data automatically when connection to database is provided. Has the ability to run unique POS and capture data for various USDA programs, including but not limited to: National School Lunch Program, School Breakfast Program, After School Snack Program, Seamless Summer Program, Sumer Feeding Program, Child and Adult Food Care Program

Allows for students to be identified at POS in multiple ways, including at least the following methods: student ID entry on pin pad, student ID barcode scan, cashier lookup by name, homeroom, grade, etc. Displays messages, notes allergy alerts, and medical information about students to cashier during transactions

Allows for user entry at administrative level for student special dietary notes and medical alerts, allergies, special diets, no snack, check ID, diabetic, etc. that can automatically be displayed at POS Offers customizable security groups allowing/disallowing specific users to add/edit/delete student special dietary data

Allows for daily menus to interface with menu overlay on register screens Allows for student accounts to be obtainable from any campus within the school district Allows for multiple meals/meal prices per day at each school based on grade level Uploads daily POS data to vendor -hosted cloud database and central office automatically Transmits counts of daily meals served by program, all revenues by meal type, and a la carte sales for each site to the database and central office Includes a daily check report with check number and associated student account number to which they apply.

Edutrak school management systems provide many new functions that increase efficiency and profitability, including multiple input options, integrated software systems and complete school nutrition and payment solutions.

Edutrak Choice Partners contracts, which meet all government procurement law, can also be personalized to provide services your team needs, with in-person and online training,

We are customer service, customer-focused technology systems, and tech solutions.