“Do you need a POS system for your cafeteria?”
This is a question many school administrators have asked recently as they review their technology budgets. The answer to the question is probably “yes,” because school cafeteria POS systems offer a variety of advantages not afforded by traditional electronic cash registers. Let’s take a look at some of these benefits.
Cafeteria POS systems speed up service
Students at K-12 schools typically have a very short window of time in which to purchase and eat their lunch, while those enrolled at colleges and universities are often on tight schedules between classes. With such features as custom screen layouts, quick card processing (“smart cards” for K-12 students and meal cards and/or credit and debit cards at the secondary level), and packaged commands, school cafeteria POS systems keep lines moving, ensuring that students consistently enjoy as much time as possible to consume their food.
Cafeteria POS systems improve inventory management
Cafeterias cater to hundreds or even thousands of students daily, meaning that they must manage a very sizeable inventory of perishable and non-perishable food and beverage items. They must ensure that they have sufficient quantities of ingredients and food on hand at all times, and that these items haven’t expired. Some schools must also follow federal guidelines that dictate which items they can and cannot serve, and to whom.
A cafeteria POS system with an inventory management module makes it easier for schools to rise to these challenges. Cafeteria administrators and other appropriate personnel can calculate food costs by recipe and, through usage reports, get a firm handle on inventory in stock. This permits shortages and overages to be addressed proactively, eliminating waste and ensuring that food is used by its expiration date.
The inventory management component of the cafeteria POS system can also be programmed to generate orders only when item levels have been depleted to a certain threshold, and to prevent the processing of orders that don’t meet certain parameters. Consequently, cafeterias are assured of having the right quantities of the right ingredients at the appropriate time. Waste is minimized, and adherence to all purchasing guidelines becomes the norm.
Cafeteria POS systems make for happier parents and students
Busy parents can forget to give their children lunch money. Occasionally, they can even find themselves ready to send their children to school, only to discover that they have no cash for lunch. By contrast, in schools with cafeteria POS systems, parents can simply load money onto students’ prepaid cards once a month (or in some districts, once a week). Parents are happy because there is no need to scramble for coins and bills every day, and children are happy because they no longer need to skip lunch or borrow money from a friend.
Additionally, some cafeteria POS systems give parents an extra measure of control over which food items their children can and cannot buy in the school cafeteria. In these cases, student profiles are maintained in a database and, because of an interface with the POS, cashiers cannot process the purchase of any item a parent has deemed “forbidden.” This system allows parents to do payment for the entire family through one student. Wordare, Inc. provides e-Funds For Schools to allow families to choose a couple of different online payment options for student lunch accounts. Parents may choose to have payments automatically withdrawn electronically from your checking account or charged to your credit card. There is a convenience fee for using this program.
The benefits of cafeteria POS systems far outweigh the initial cost, making them a worthwhile investment for any school, K-12 or secondary.
Why do I need a LCS account?
Our easy to use features make managing your family’s school lunch accounts easy! Don’t have a family account yet?
Create a free account for your family today to take advantage of our online services.
Why do I need a LCS account?
Our easy to use features make managing your family’s school lunch accounts easy!
Wordware, Inc., founded in 1983 and headquartered in Mendota Heights, MN, provides software applications for cafeteria business. Wordware’s LCS mayflower system is expandable to concessions, school store and could be integrated with Student information system, which makes perfect advance solution for your school. Wordware Inc, Lunch payment system is a simple and secure way for schools to connect, transact and manage all their school payments solutions. POS system that will simplify order-taking, offer detailed sales and inventory tracking, and make managing your employees and customers a breeze.
Wordware partner with Efunds, Convenient Payments, EduTrak Software, FEEZEE For Schools accepts payments at any time for unlimited school services from multiple payment platforms. The convenience and flexibility of e-Funds For Schools will help to eliminate last minute check writing hassles and improve efficiencies with your student lunch account. Plus, you will no longer need to worry that your children could lose or forget the money intended for deposit in the school lunch program.